Additional Policy Guidelines for          College policies or procedures, federal      Higher Learning Commission  College Employees                         or state law, in regards to inventory, data  230 South LaSalle Street, Suite 7-500                                            destruction and electronic equipment         Chicago, IL 60604  Employees are required to maintain a      disposal.                                    info@hlcommission.org  15+ character password. Employees are                                                  (800) 621-7440/312-263-0456  required to store passwords in a secure   Any activities that would violate this  manner.                                   policy for the purpose of College            AMERICANS WITH                                            instruction must be submitted in detail      DISABILITIES ACT  Employees with any device, including      and approved each semester in writing  but not limited to cell phones, College-  by the Academic Affairs Office and the       Southeastern Illinois College  owned or personally-owned, that access    Office of Information Technology.            adheres to the policy and practice  College information without additional                                                 as put forth in both the Federal  authentication/login, are required to     Sanctions and Discipline                     Rehabilitation Act, Section 504, and  protect that information through the                                                   the Americans with Disabilities Act,  use of a password, pin, or biometric      If an individual engages in any of the       1990. Southeastern Illinois College  technology before that information may    prohibited acts listed in this policy        strives to make available its facilities,  be accessed.                              or violates this policy, s/he may be         services, and educational programs                                            subject to College disciplinary actions      to any individual with a disability.  Employees are required to store           including, but not limited to, the           Through the ADA Coordinator’s  college data and mission critical files   following:                                   Office (E 126), Southeastern Illinois  on the College network. “Cloud” off-                                                   College will provide any reasonable  premise storage may only be used to            1.	 Suspension or revocation of         accommodations to qualified  store personal student and employee                 System privileges;                 individuals with disabilities. Individuals  information where an approved contract                                                 requiring special accommodations  or agreement exists between the College        2.	 Suspension or termination of        must submit documentation verifying  and the provider. A copy of the contract            employment;                        the nature of the disability at the time  or agreement must be on file with                                                      of admission or at the time that a  both Information Technology and the            3.	 Academic suspension or              request for accommodation is made.  Business Office. Files stored on a local            expulsion;                         Recommendations for auxiliary aids and  computer should be temporary and                                                       services will be made on a case-by-case  personal or sensitive data limited.            4.	 Referral to legal authorities for   basis. Questions may be directed to the                                                      prosecution; and                   ADA Coordinator at extension 2430.  Employees are discouraged from  using any portable media or device to          5.	 Other sanctions, discipline         CELL PHONE AND  store personal or private information.              or action the College deems        OTHER ELECTRONIC  When use is completely unavoidable,                 warranted.                         DEVICE POLICY (9017)  reasonable protection of encryption and  password protection of that information   Anyone receiving disciplinary action         Cell phones should be put on  is required. Any data loss or misuse      has the right to an appeal through           vibrate/silent mode when entering  of personal or private information is     the College’s Disciplinary Grievance         classrooms, labs, Learning Commons,  a serious matter and the employee(s)      Procedures. Repeated violation of this       the Student Success Center, or any  involved may be subject to disciplinary   policy will be grounds for escalated         other instructional area. The use  or additional action.                     disciplinary action and/or appropriate       or observation of personal pagers,                                            legal action.                                cell phones, and other electronic  Employees are prohibited from setting                                                  communication devices is prohibited  up any online account on behalf of the    Disclaimer                                   during class/lab instructional time. In  College using their personal email.                                                    the case of emergencies, students should  Employees are required to use their       The College makes no warranties,             indicate to the instructor that they have  College-issued email account for SIC-     whether expressed or implied, for the        an emergency situation and leave the  related business when setting up any      System. The College is not responsible       class to address the situation.  College-related online account.           for any damages suffered, including                                            the loss of data, resulting from delays,     The use of other electronic  Employees are not allowed to make any     non-deliveries, deliveries, or service       communication and entertainment  modifications to their College-issued     interruptions. Use of information            devices, including laptops, and  devices, including but not limited to,    obtained via the System is at the            electronic devices with photographic  swapping or adding an additional hard     user’s own risk. The College assumes         capabilities, is prohibited during  drive, installing another operating       no responsibility for the accuracy or        instructional time and should be turned  system, any network connectivity          quality of information obtained through      off and put away upon entering the  changes, or any other change that would   the System. This policy and all its          classroom/lab. Students with legitimate  prevent the device from receiving         provisions are subordinate to local,         reasons for using this equipment during  software updates, security patches, or    state, and federal statutes.                 class/lab can do so only after receiving  management by College IT staff.                                                        explicit consent of the instructor/                                            ACCREDITATION                                supervisor. Devices with photographic  Employees may not sell, transfer,  or dispose of any College-owned           Southeastern Illinois College is                                                           41  equipment that would violate any          recognized by the Illinois Community                                            College Board as a degree granting                                            institution. The College is accredited by                                            the Higher Learning Commission.