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Policies

Southeastern's Financial Aid Office has established certain policies to provide adequate financial support, maintain compliance with the Department of Education and Illinois Student Assistance Commission, and ensure integrity and fairness by the Financial Aid Office.

Ability to Benefit Policy
Students receiving federal and state financial aid must have a high school diploma, an equivalency of a high school diploma, or meet the ability to benefit provisions.

Financial Aid Refund Policy
The Financial Aid Office sets a census date at which student enrollment hours are established for Pell grant eligibility. The Financial Aid Office, in conjunction with the Business Office, must refund students' excess federal financial aid within 14 days a credit is established on a student account.

Satisfactory Academic Progress Policy
Students receiving federal, state, and veterans' educational benefits are required to meet the Financial Aid Standards of Academic Progress Policy. The Financial Aid Office reviews all students' progress at the end of each term.

Terms and Conditions
Students must acknowledge the terms and conditions of their financial aid before aid is disbursed. We highly encourage students to be aware of the program requirements for each grant and how to maintain eligibility.

Withdrawal Policy
When a student withdrawals or fails to complete all their courses during a period of enrollment and receives Title IV assistance (Federal Pell Grant and Federal Supplemental Educational Opportunity Grant), the amount of assistance that the student earned up to that point is determined. Students may be required to return unearned funds.

Notice of Federal Student Financial Aid Penalties for Drug Law Violations
Students receiving Title IV Student Aid including Pell, SEOG, and FWS and are convicted of selling or possessing illegal drugs will result in loss of eligibility.

 

Tentative Processing Schedule 
The dates listed below are tentative and are subject to change.

Tentative Schedule for Fall 2021

  • July 1: Business Office will post preliminary fall charges to student accounts.  
  • July 5: Business Office will mail fall bills.
  • July 8:  The Financial Aid Office will enter all scholarships.
  • July 21: Financial Aid Office will run anticipated.
  • August 2:  Book vouchers emailed.  First day to use vouchers is August 9. 
  • August 16:  First day of classes.
  • August 27: Last day to drop with refund/Last day to charge books using a book voucher.
  • August 31: Financial Aid will lock hours.
  • September 10: Initial transfer of aid
  • September 24: Tentative date for Pell refund checks to be mailed.

 Tentative Schedule for Spring 2022 

  • October 18: Spring registration begins.
  • November 1: Business Office will post preliminary spring charges to student accounts.  
  • November 8: Business Office will mail spring bills.
  • November 8: Financial Aid Office will enter scholarships for students enrolled for spring.
  • December 1: Spring tuition/fees due.
  • December 21 and 22: Financial Aid Office will process book vouchers and email them at the close of the business day on the 22nd. The first day to use vouchers will be January 4.
  • January 10: Spring semester begins
  • January 21: Financial Aid Office locks hours for Pell. Admissions must notify FAO of any full refund drops.
  • January 31: Last day to charge books using a book voucher
  • February 11: Tentative date to transfer spring financial aid to the Business Office.
  • February 25: Tentative date for Pell refund checks to be mailed.

 Tentative Schedule for Summer 2022 

  • March 21: Summer registration begins.
  • April 1: Tentative date for Business Office to post preliminary summer charges to student accounts.  
  • April 8: Tentative date for Business Office to mail summer bills.
  • April 8: Financial Aid Office will enter scholarships for students enrolled for spring.
  • May 6: Summer tuition/fees due.
  • May 31: Financial Aid Office will email book vouchers. The first day to use vouchers will be June 1.
  • June 7: Summer semester begins
  • June 11: Financial Aid Office locks hours for Pell. Admissions must notify FAO of any full refund drops.
  • June 24: Tentative date to transfer summer financial aid to the Business Office.
  • July 8: Tentative date for Pell refund checks to be mailed.